Capture what happened on site while the context is available. Use the daily record as a source for reviewed progress reporting, outstanding decisions and project follow-up.
Create a dated record for the project, trade or area with the work observed, resources, reported progress and constraints. Describe the basis of a progress figure rather than relying on a percentage without context. Attach supporting evidence where appropriate. A daily record is most useful when another team member can understand what was observed without needing the original author beside them.
Photographs, notes and document references explain the site observation. Check that files have saved and completed processing before treating the record as ready. Use consistent project and location labels. Avoid placing unrelated personal information in the evidence, and check who can see a file before releasing it beyond the internal project team.
A constraint may require a drawing clarification, a client decision or work by another trade. Preserve that connection in the project record and assign the next action through the appropriate workflow. The person preparing the next update can then explain the outstanding issue and the information required to resolve it, rather than repeating an unexplained delay.
Internal records can contain detail that is unsuitable for a client-facing update. Review the reporting period, source material and proposed summary before release. Confirm the phone-browser workflow and saved state on your actual devices and network. Do not assume a desktop demonstration establishes offline behaviour or field performance on every device.
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